Creating a subject in Item Authoring

In Surpass, a subject is where you create and manage items for use in tests. Subjects can hold folders and sub-folders of items, allowing for flexible organisation of your test content. You can also upload media to your subject’s media library for use in its items. All subjects are associated with at least one centre. Any tests created in the subject can be scheduled at the associated centre(s).

You can create subjects in the Item Authoring and Setup screens of Surpass. If you select Create Subject in Item Authoring, you are redirected to the Subjects screen of Setup.

This article explains how to create a subject in Item Authoring.

In this article

1. Go to the Subjects screen

The Subjects screen lists all subjects in your instance you have access to. To view the Subjects screen, go to Item Authoring > Subjects.

2. Open the Create Subject dialog

Select Create Subject to open the Create Subject dialog in the Setup screen.

3. Enter the subject’s details in Setup

Fill out the Create Subject form. Details of fields are available in the following table.

Setting Description
Subject The subject’s name.
Reference The subject’s alphanumeric reference code. This must be unique.
Centre Choose the centre that the subject is to be associated with.
Secure File Attach Determines whether the Secure File Attach setting is enabled by default. For more information, read ‘Setting up Secure File Attach’ in Creating a File Attach question. Item authors can override this on a per-item basis.
Font Choose the default font and text size for your subject. Item authors can override this on a per-item basis.
Subject Tags
Allows users to assign subject tags to this subject. This is useful for filtering a large number of subjects when scheduling tests. For more information, read Setting up subject tags.
Content Type

Displays the content type of this subject.

NOTE: The content type of a subject is determined when the subject is created and cannot be edited in the Edit Subject Details dialog. For more information, read Creating a subject in Setup.
Secure File Attach

Determines whether Secure File Attach is applied to all File Attach items in this subject. For more information, read Creating a File Attach question.


Determines the default font and font size for question text and answer options in this subject. 

Subject Master List

Determines whether a subject master list is created for this subject. For more information about subject master lists, read Sharing items with a subject master list from the Item Search screen.

CSS File

Allows users to apply a CSS file to this subject. A CSS file customises the appearance of items when delivered in HTML. For more information, read About Site Settings options.


Determines the status of this subject.

Select Active to allow full access to this subject. Newly created subjects are set to Active by default.

Select Active (Registration Closed) to prevent new candidates from being associated with this subject. Users can continue creating items in this subject and schedule tests for existing candidates.

Select Archived to prevent this subject from being available for item creation and test scheduling. Subjects containing items set to Live cannot be archived.

Enable checkboxes in Item Authoring

Determines whether the test driver displays checkboxes for Multiple ChoiceMultiple Response, and Either/Or items, Multiple Choice survey, and Multiple Response survey items.

4. Save your subject

Select Create Subject to save your new subject. Select the subject on the Subjects screen to enter it.

Further reading

Now you know how to create a subject, read the following articles to learn more: