About roles and permissions

This article explains the difference between roles and permissions and how they work in Surpass.

In this article

About permissions

In Surpass, a user’s ability to view and interact with different parts of the system depends on their “permissions”. Each part of the system has a unique permission, which acts as a key. Only users with the relevant permission can access a given part of the system. If a user does not have permissions for an area of the system, they will not see it.

EXAMPLE: A user with only Item Authoring permissions will not see Test Creation, Test Administration, Reporting, and so on.

About roles

Individual permissions can be combined into a profile called a “role”, which can then be given to a user. A role gives a user all of the included permissions.

EXAMPLE: The Mark role contains the Mark Test, Void Test, and Override Auto-Mark permissions (among others) that allow the user to mark, void, and turn off computer marking for specific scripts, respectively.

Roles can be created on a site, centre, or subject level. Site roles have access to all centres and all subjects. Centre roles have access to all subjects within a specified centre. Subject roles only have access to specified subjects within a centre.

A user can be given multiple roles, each of which contain different permissions for various areas of Surpass.

Further reading

To learn how to create a role, read Creating a new role.

For more information on giving roles to users, read ‘Choose user roles’ in Creating a user.