About the Invigilate screen

IMPORTANT: Use the Feedback button on the Invigilate screen to help us prioritise the continued development of this area of Surpass.
NOTE: For security purposes, the Invigilate screen goes into hibernation after a certain period of inactivity. Select Refresh to wake up the screen.

In the Invigilate screen, you can view and manage current test sessions and control candidates’ access to them. This includes activities such as unlocking tests for candidates (either with a PIN or manually), pausing tests, or voiding tests.

This article explains what the Invigilate screen is, how to navigate it, and how to use its features.

In this article

Navigating to the Invigilate screen

To view the Invigilate screen, go to Test Administration > Invigilate.

About the Invigilate grid

The Invigilate grid lists all live tests you have access to. Each row is dedicated to a single candidate’s test. Refer to the following table for information on each column.

Depending on your screen resolution, you may need to scroll horizontally to view the whole grid.

IMPORTANT: The visible columns and their order are determined by the settings chosen in Site Settings > Customise Columns. For more information, read About Customise Columns options.
Column Description
State

Displays the status of the candidate’s test.

  • Awaiting Upload – The test has been downloaded in advance and taken in SecureClient, but has not yet been uploaded back to the central server.
  • Candidate on break – The candidate is on a break.
  • Downloaded to SecureClient – The test has been downloaded in advance to SecureClient.
  • Finished – The candidate has submitted their test successfully.
  • In Progress – The candidate is currently taking the test.
  • Locked for Invigilator – The candidate has entered their keycode and is waiting for an invigilator to unlock their test. For more information on unlocking tests, read Unlocking an invigilated test in the Invigilate screen.
  • Locked for PIN – The candidate has entered their keycode and is waiting for an invigilator to give them their PIN. For more information on unlocking tests, read Unlocking an invigilated test in the Invigilate screen.
  • Offline – The test is being taken offline.
  • Offline Voided – The test was taken offline and has been voided. For more information, read Voiding a test in the Invigilate screen.
  • Paused – The test has been paused.
  • Ready – The test is ready to be taken.
  • Scheduled (locked) – The test is being prepared and cannot yet be started.
  • User disconnected – The candidate has been disconnected from the test.
  • Voided – The test has been voided. For more information, read Voiding a test in the Invigilate screen.
NOTE: If a test is opened in SecureClient for iPad, it will only display as Ready until it is Finished. Its state is otherwise not reflected in the Invigilate grid (for example, if the User disconnected) and the test session cannot be manually affected by an invigilator (for example, Paused).
PIN

Displays the test session’s PIN code. A PIN code is a string of characters that candidates must enter to unlock an invigilated test. PIN codes are unique to a test session and shared by all candidates sitting the test. PIN codes are only visible to users in the Invigilate screen.

For more information, read Unlocking an invigilated test in the Invigilate screen.

NOTE: PIN codes might still be visible for tests that do not require invigilation.
Test Name Displays the name of the test being taken.
Keycode Displays the candidate’s unique alphanumeric keycode. The candidate needs this keycode in order to enter the test. Keycodes are also printed in invigilation packs.
Centre Name Displays the name of the centre the test is being sat at.
Tags

Displays any tags that were assigned to the test when scheduling via the TestSchedule API.

TIP: This might include details on the amount of unscheduled break time allocated to each candidate.
Subject Displays the name of the subject that contains the test being sat.
Start Date Displays the test’s start date. This is the earliest date a candidate can start the test.
End Date Displays the test’s end date. This is the latest date a candidate can start the test.
Start Time Displays the test’s start time. This is the earliest time on a valid test day that a candidate can start the test.
End Time Displays the test’s end time. This is the latest time on a valid test day that a candidate can start the test.
Candidate ref. Displays the candidate’s name.
ULN Displays the candidate’s unique learner number.
Invigilated Indicates whether the test has been scheduled for invigilation. Tests scheduled for invigilation have a secondary lock that requires manual intervention from invigilators before being accessed by candidates.
Duration Displays the test’s time limit in minutes (for computer-based tests) or days (for computer-based projects).
Strict Control Displays whether Strict Control for Reasonable Adjustments is enabled in test settings.

Finding a test session

By default, the Invigilate grid displays all currently scheduled tests you have access to, ordered by start date. You can filter and sort to reorganise the Invigilate grid.

Filtering test sessions

Some columns in the Invigilate screen can be filtered. You can identify these columns by the Search icon , Filter icon , or the expander . The different icons correspond to the different types of available filters.

You can combine filters across multiple columns.

Sorting test sessions

Select a column header to sort the cell data alphabetically or numerically in ascending () or descending () order. Select the column header to toggle between ascending and descending order.

Alternatively, you can right-click on a column header to Sort Ascending or Sort Descending.

Fixing columns

To fix columns in place in in the grid, right-click on a column header and select Fix To the left or Fix To the right.

Select Unfix to return columns to their original place in the grid.

NOTE: Fixing columns only affects your view of the grid, not the views of other users. Fixed columns remain fixed when you next return to the Invigilate screen.

Resizing columns

Click and drag between column headers to resize columns.

NOTE: Columns are resized on a user-by-user basis and do not affect the view of other users.

Changing pages

WARNING: Navigating to another page in the Invigilate grid clears any selected tests.

If there are more than 50 scheduled tests, tests are organised into pages. Each page contains 50 scheduled tests.

Use Next and Previous to navigate between pages, or input a page number to navigate to that page.

Actions on the Invigilate screen

There are many actions you can take on the Invigilate screen. Not all options are available for all tests.

To perform an action, select a test on the Invigilate grid and choose an action.

TIP: Use Shift or Control to select multiple tests in the Invigilate grid.

Refer to the following table for more information on each action.

Action Description
Set PIN

Sets a PIN for tests scheduled for invigilation. Candidates must enter this PIN after their keycode to enter a test.

You cannot set a PIN for a test that has already been downloaded.

NOTE: Setting a PIN for tests not scheduled for invigilation has no effect.
Remove PIN

Removes a PIN from tests scheduled for invigilation. Candidates must be manually unlocked by an invigilator after entering their keycode to enter the test.

You cannot remove a PIN from a test that has already been downloaded.

NOTE: Removing a PIN for tests not scheduled for invigilation has no effect.
Unlock Unlocks a test that is currently locked for invigilator. For more information, read Unlocking an invigilated test in the Invigilate screen.
Pause

Pauses the selected test. This freezes the candidate’s test timer and prevents them from interacting with test content.

NOTE: You cannot pause an offline test.
Resume Resumes a paused test.
Void Cancels the selected test. For more information, read Voiding a test in the Invigilation screen.
Print Invigilation Pack Prints a pack of documents for invigilators, including an attendance register, invigilation report, and candidate keycode slips. For more information, read Printing an invigilation pack in the Invigilation  screen.
Reassign User Associations

Changes the marker and moderator that were assigned to the test during scheduling. If marker/moderator associations were set up to be required in Test Creation, you cannot select No Marker or No Moderator.

If Enable User Associations was cleared in Test Creation, you cannot set up a marker or moderator for the test at this point.

Upload Responses

Uploads a CSV of responses for tests taken on paper. This allows paper scripts to go through the administrative workflow along with computer test scripts. 

For a test containing only Multiple Choice items, you can upload each response (for example, A, B, C, or D). For a test containing other question types, you can upload the mark awarded for each response. 

For more information, read Invigilating a paper test in the Invigilate screen.

Take on Paper / Take on Screen

Controls whether the test is to be taken on paper or on screen. If a test is set to be taken on paper, you must upload candidates’ responses or marks using Upload Responses

NOTE: For information about printing paper tests, read Downloading printable tests with the Test Wizard or Printing test forms in Test Creation.
Modify Submission Date

Changes the submission date for a particular candidate’s computer based project. You can only modify the submission date of projects at the Locked, In Progress, Paused, or Ready states. 

IMPORTANT: Any candidates with reasonable adjustments will not be given their extra time in addition to the modified date. You must take this into account when changing the submission date.
Modify Duration

Changes a particular candidate’s test duration. You can only modify the duration of tests at the Locked or Ready state. 

Candidate Resume Code

Displays the resume code for tests in Bring Your Own Device (BYOD) mode. This allows candidates taking tests in BYOD SecureClient to re-enter if they close their test without submitting.

For more information on BYOD SecureClient, read ‘Delivering tests using BYOD SecureClient’ in About Surpass test delivery options.

Refresh

Updates the data in the Invigilate grid.