About the Item Search results grid

IMPORTANT: You must have the Item Search permission to access the Item Search screen. For more information, read About roles and permissions.

The results grid in the Item Search screen displays information about items returned in a search. For more information about performing a search in Item Search, read Searching for items with Item Search.

This article explains how to navigate the Item Search results grid, including how to customise the columns in the results grid and filter your search results.

In this article

Viewing the Item Search results grid

The following table displays the default columns shown in the Item Search results grid:

Column Description
Item Type Indicates the item’s type. This includes questions, basic pages, survey items, and item sets.
Name Displays the item’s name.
Item Set Displays the item set the item belongs to.
Subject Displays the subject that the item is associated with.
Lists Indicates whether the item has been added to an item list.
Shared Indicates whether the item has been shared with a subject master list.
Status Displays the workflow status of the item. The default workflow statuses are: Draft, To Review, Reviewed, Live, and Withdrawn.
Last Edited By Displays the username of the person who last edited the item.
Last Edited At Displays the date and time the item was last edited.

Filtering your search results

You can customise and filter the columns shown in the results grid to further refine your search results.

Customising the results grid columns

You can configure the columns in the results grid to refine your search results.

Filtering your search results

You can filter the results grid column data after a search has been made.

Sorting the results grid columns

You can sort the columns in the results grid to reorder your search results.

Viewing the tags, details, and relationships panel

The results from your item search also displays additional information about your items.

Tags

The Tags tab displays any tag categories, tag groups, or tag values associated with the item. For more information about tags, read Using tags in items.

Select Open Tag Collections to view any tag collections associated with the item. For more information about tag collections, read Setting up subject tag collection groups.

Details

The Details tab displays information about the item, including the item ID and the total mark.

You can see the following information in the Details tab:

Details Description
ID The item’s ID.
Question Type The item’s question type.
Mark The total mark for the item.
Container The folder or item set associated with the item.
Version The version of the item.
Marking Type The item’s marking type. This can be computer-marked or human-marked.
Created By The user who created the item.
Created At The date the item was created.

Relationships

The Relationships tab displays any test form or section enemies associated with the item, if the item is part of an item set, or if the item has been shared with any subjects.