Test Administration > About the Invigilate screen

About the Invigilate screen

NOTE: For security purposes, the Invigilate screen goes into hibernation after a certain period of inactivity. Select Refresh to wake up the screen.

In the Invigilate screen, you can view and manage current test sessions and control candidates’ access to them. This includes activities such as unlocking tests for candidates (either with a PIN or manually), pausing tests, or voiding tests.

This article explains what the Invigilate screen is, how to navigate it, and how to use its features.

Navigating to the Invigilate screen

To view the Invigilate screen, go to Test Administration > Invigilate.

About the Invigilate grid

The Invigilate grid lists all live tests you have access to. Each row is dedicated to a single candidate’s test. Refer to the following table for information on each column.

Depending on your screen resolution, you may need to scroll horizontally to view the whole grid.

IMPORTANT: The visible columns and their order are determined by the settings chosen in Site Settings > Customise Columns. For more information, read About Customise Columns options.

Column	Description
State	Displays the status of the candidate’s test. Awaiting Upload – The test has been downloaded in advance and taken in SecureClient, but has not yet been uploaded back to the central server. Candidate on break – The candidate is on a break. Downloaded to SecureClient – The test has been downloaded in advance to SecureClient. Finished – The candidate has submitted their test successfully. In Progress – The candidate is currently taking the test. Locked for Invigilator – The candidate has entered their keycode and is waiting for an invigilator to unlock their test. For more information on unlocking tests, read Unlocking an invigilated test in the Invigilate screen. Locked for PIN – The candidate has entered their keycode and is waiting for an invigilator to give them their PIN. For more information on unlocking tests, read Unlocking an invigilated test in the Invigilate screen. Offline – This is a legacy status no longer in use. Offline Voided – This is a legacy status no longer in use. Paused – The test has been paused. Ready – The test is ready to be taken. Scheduled (locked) – The test is being prepared and cannot yet be started. User disconnected – The candidate has been disconnected from the test. Voided – The test has been voided. For more information, read Voiding a test in the Invigilate screen.
PIN	Displays the test session’s PIN code. A PIN code is a string of characters that candidates must enter to unlock an invigilated test. PIN codes are unique to a test session and shared by all candidates sitting the test. PIN codes are only visible to users in the Invigilate screen. For more information, read Unlocking an invigilated test in the Invigilate screen. NOTE: PIN codes might still be visible for tests that do not require invigilation.
Test Name	Displays the name of the test being taken.
Keycode	Displays the candidate’s unique alphanumeric keycode. The candidate needs this keycode in order to enter the test. Keycodes are also printed in invigilation packs.
Centre Name	Displays the name of the centre the test is being sat at.
Tags	Displays any tags that were assigned to the test when scheduling via the TestSchedule API. TIP: This might include details on the amount of unscheduled break time allocated to each candidate.
Subject	Displays the name of the subject that contains the test being sat.
Start Date	Displays the test’s start date. This is the earliest date a candidate can start the test.
End Date	Displays the test’s end date. This is the latest date a candidate can start the test.
Start Time	Displays the test’s start time. This is the earliest time on a valid test day that a candidate can start the test.
End Time	Displays the test’s end time. This is the latest time on a valid test day that a candidate can start the test.
Candidate ref.	Displays the candidate’s name.
ULN	Displays the candidate’s unique learner number.
Invigilated	Indicates whether the test has been scheduled for invigilation. Tests scheduled for invigilation have a secondary lock that requires manual intervention from invigilators before being accessed by candidates.
Duration	Displays the test’s time limit in minutes (for computer-based tests) or days (for computer-based projects).
Strict Control	Displays whether Strict Control for Reasonable Adjustments is enabled in test settings.

Finding a test session

By default, the Invigilate grid displays all currently scheduled tests you have access to, ordered by start date. You can filter and sort to reorganise the Invigilate grid.

Filtering test sessions

Some columns in the Invigilate screen can be filtered. You can identify these columns by the Search icon , Filter icon , or the expander . The different icons correspond to the different types of available filters.

You can combine filters across multiple columns.

For State, Test Name, and Subject, select Filter and choose which of the preset options you want to include in your filter. Use the search field to find a particular filter. Select OK to apply the filter.

For PIN, Keycode, Centre Name, Tags, Candidate, Candidate ref., ULN, and Duration, use the search field to filter the column contents based on a specified string.

NOTE: To display untimed tests, enter 0 into the Duration filter.

You can also select Contains from the search options for partial matches.

For Start Date and End Date, enter a date in DD/MM/YYYY format to filter the column. You can also use the calendar to select a date. Use the Next and Previous arrows to navigate between months.

For Start Date and End Date, you can filter on a specific date or a range of dates. Open the Search menu and choose either Equals to filter on a specific date or Between to filter on a range of dates.

For Start Time and End Time, enter a time in HH:MM:SS format to filter the column. You can select the calendar to use the clock to select a time. Use the arrows to increase or decrease the time. Select OK to apply the filter.

For Start Time and End Time, you can filter on a specific time or a range of times. Open the Search menu and choose either Equals to filter on a specific time or Between to filter on a range of times.

For Invigilated and Strict Control, open the expander and select an option from the list to apply the filter.

For Invigilated, select Yes to display all invigilated tests, No to display all uninvigilated tests, or (All) to display all tests.

For Strict Control, select Enabled to display tests with Strict control for Reasonable Adjustments enabled, Disabled to display tests with Strict Control for Reasonable Adjustments disabled, or (All) to display all tests.

Select Downloaded to SecureClient to only show tests that have been successfully downloaded to SecureClient on a candidate’s machine.

Select Reset Filters to clear any applied filters.

Sorting test sessions

Select a column header to sort the cell data alphabetically or numerically in ascending () or descending () order. Select the column header to toggle between ascending and descending order.

Alternatively, you can right-click on a column header to Sort Ascending or Sort Descending.

Fixing columns

To fix columns in place in in the grid, right-click on a column header and select Fix To the left or Fix To the right.

Select Unfix to return columns to their original place in the grid.

NOTE: Fixing columns only affects your view of the grid, not the views of other users. Fixed columns remain fixed when you next return to the Invigilate screen.

Resizing columns

Click and drag between column headers to resize columns.

NOTE: Columns are resized on a user-by-user basis and do not affect the view of other users.

Changing pages

WARNING: Navigating to another page in the Invigilate grid clears any selected tests.

If there are more than 50 scheduled tests, tests are organised into pages. Each page contains 50 scheduled tests.

Use Next and Previous to navigate between pages, or input a page number to navigate to that page.

Actions on the Invigilate screen

There are many actions you can take on the Invigilate screen. Not all options are available for all tests.

To perform an action, select a test on the Invigilate grid and choose an action.

TIP: Use Shift or Control to select multiple tests in the Invigilate grid.

Refer to the following table for more information on each action.

Action	Description
Set PIN	Sets a PIN for tests scheduled for invigilation. Candidates must enter this PIN after their keycode to enter a test. You cannot set a PIN for a test that has already been downloaded. NOTE: Setting a PIN for tests not scheduled for invigilation has no effect.
Remove PIN	Removes a PIN from tests scheduled for invigilation. Candidates must be manually unlocked by an invigilator after entering their keycode to enter the test. You cannot remove a PIN from a test that has already been downloaded in SecureClient. WARNING: If a test has been downloaded in SecureClient for iPad/Mac and the option to remove the PIN is still there before the Invigilate screen has had chance to refresh, do not remove the PIN or the candidate may not be able to sit the test. NOTE: Removing a PIN for tests not scheduled for invigilation has no effect.
Unlock	Unlocks a test that is currently locked for invigilator. For more information, read Unlocking an invigilated test in the Invigilate screen.
Pause	Pauses the selected test. This freezes the candidate’s test timer and prevents them from interacting with test content.
Resume	Resumes a paused test.
Void	Cancels the selected test. For more information, read Voiding a test in the Invigilate screen.
Print Invigilation Pack	Prints a pack of documents for invigilators, including an attendance register, invigilation report, and candidate keycode slips. For more information, read Printing an invigilation pack in the Invigilate screen.
Reassign User Associations	Changes the marker and moderator that were assigned to the test during scheduling. If marker/moderator associations were set up to be required in Test Creation, you cannot select No Marker or No Moderator. If Enable User Associations was cleared in Test Creation, you cannot set up a marker or moderator for the test at this point.
Upload Responses	Uploads a CSV of responses for tests taken on paper. This allows paper scripts to go through the administrative workflow along with computer test scripts. For a test containing only Multiple Choice items, you can upload each response (for example, A, B, C, or D). For a test containing other question types, you can upload the mark awarded for each response. For more information, read Invigilating a paper test in the Invigilate screen.
Take on Paper / Take on Screen	Controls whether the test is to be taken on paper or on screen. If a test is set to be taken on paper, you must upload candidates’ responses or marks using Upload Responses. NOTE: For information about printing paper tests, read Downloading printable tests with the Test Wizard or Printing test forms in Test Creation.
Modify Submission Date	Changes the submission date for a particular candidate’s computer based project. You can only modify the submission date of projects at the Locked, In Progress, Paused, or Ready states. IMPORTANT: Any candidates with reasonable adjustments will not be given their extra time in addition to the modified date. You must take this into account when changing the submission date.
Modify Duration	Changes a particular candidate’s test duration. You can only modify the duration of tests at the Locked or Ready state, unless the test setting Allow Time Extension While In Progress is enabled. For candidates with reasonable adjustments, the default extra duration value is defined in the test form’s settings, unless a custom reasonable adjustments value has been applied to the candidate in Setup. The maximum amount of time that can be given is also defined in the test form’s settings. NOTE: If modifying the duration of an In Progress test with timed sections, the additional time given is evenly distributed across each section, including any sections the candidate may have already completed.
Candidate Resume Code	Displays the resume code for tests in Bring Your Own Device (BYOD) mode. This allows candidates taking tests in BYOD SecureClient to re-enter if they close their test without submitting. For more information on BYOD SecureClient, read ‘Delivering tests using BYOD SecureClient’ in About Surpass test delivery options.
Refresh	Updates the data in the Invigilate grid.