Working in a Shared Review task as an assignee
Review tasks allow you to inspect an item list on an item-by-item basis. As an assignee, you can vote on the quality of included items. If Item Editing is enabled, you can edit items in the task. In a Shared Review task, all assignees work on the same copy of the item. This means you can see your teammates’ work.
This article explains how to work in a Shared Review task as an assignee, including how to edit and vote on items.
In this article
1. Open the task
On the Tasks list, select the Review task you want to work on. The task details panel displays the task’s description and doughnut charts representing the number of submitted items and days until the deadline. You can also download attachments if the task has any. For more information, read About the Tasks screen.
Select Open Task to open the Item Review screen and start working on the Review task. This changes the task’s status to In progress.
2. Preview an item
The Item Review screen contains all items in the associated item list. Items are displayed in the test driver, allowing you to see the items from a candidate’s perspective.
Navigating between items
There are multiple ways to navigate between items in the task.
Select an item breadcrumb on the item navigation panel to go to another item.
Alternatively, you can enter a specific item number into the Go to item field to navigate directly to that item.
If an item is in an item set, you can enter a decimal (such as 1.3) in the Go to item field to navigate directly to that item.
You can also select Previous and Next to move through the item list.
Previewing items in table view
You can switch between the standard list view or a table view.
Select the Table icon to open table view.
The table view sits above the item preview and lists up to 10 items per page. Select an item from the table to preview it below.
Filter the order of items in the table by selecting the Filter icon on the Question Type, State, Flag (), and all default and custom tag group columns. Choose your filters and select OK.
You can also sort your items by item list position (Item), Item Name, and number of Comments (). Select the corresponding column header to sort.
If any changes have been made to an item by a lead assignee while you are using the table view, select Refresh data for the changes to be reflected in the table.
The Next and Previous buttons load items in the order they are sorted and/or filtered in the table, rather than by item list position – as happens in the standard list view.
Select Reset and choose between Reset filters, Reset sorting, and Reset filters and sorting, before selecting Reset to reset the table accordingly.
Use the expander at the top of the screen to collapse the task information header and expand your view of the table vertically. You can also click and drag the separator between the table and loaded item preview to adjust your view of both.
To view the currently selected item in full, use the expander at the bottom right of the table view, above the loaded item preview.
Select the List icon to return to the standard list view.
The order of items in list view always remains the same. Any sorting or filtering applied in table view are still applied the next time you open table view.
Viewing the item’s settings
Use the item information panel to view the item’s settings. Expand the following section for more information.
The following table details each available setting:
| Icon | Setting | Description |
|---|---|---|
| Item Settings |
View information about Item Version, Item Purpose, Marking Type, Mark, and Correct Answer. |
|
| Item Tags |
View the item’s assigned tag groups and tag values. For more information, see Using tags in items. |
|
| Item Tag Collections |
View the item’s assigned tag collections. For more information, read Using tag collections in items. |
|
 |
Item Enemies |
View any enemy items associated with the item. For more information, see Adding enemies to an item. |
| Citations |
View the item’s citations. For more information, see Adding citations to an item. |
|
| Comments |
View the item’s comments. Public Comments are item comments and Task Comments are comments left by other assignees within the task. For more information, see Leaving comments on items. |
|
| Candidate Feedback |
View the correct answer and any candidate feedback that has been added to the item. For more information, see Adding candidate feedback to items.
NOTE: Correct answer may not always show as it depends on the item type.
|
Use the resizer () to change the panel width.
Select Undock to pop out the dialog windows for any information available in the panel. Select and drag the dialog window to move it around the screen.
Select Dock to return the dialog window to the right-hand side panel.
Flagging items
You can flag items to mark them for an action at a later time.
Select Flag when editing or previewing an item to mark it for later action.
Flagged items are indicated by a flag () in the item navigation panel.
To remove a flag, select Unflag .
3. Edit the item
If Item Editing was enabled during task creation, you can amend items from the Item Review screen. Select Edit Item to go to the Edit screen.
You can edit question stems, answer options, media, tools, and item settings. For more information on editing items, read Creating items.
After saving the item, your changes are reflected in Item Authoring. However, the item will be locked for editing until the task is finalised by the lead assignee or manager.
About tracked changes
Task managers can enable tracked changes at the task creation stage to record certain text edits made to items as part of the task. Additions and deletions are colour-coded by user and tracked in question stems, answer options, and the Candidate Feedback field.
If Track Changes is enabled, any changes you make to an item are highlighted.
Changes made by different assignees appear in different colours.
Hover over highlighted text to see who made the change and when their first and last edits were.
You can choose to show or hide tracked changes by selecting Show Tracked Changes / Hide Tracked Changes on the Advanced formatting toolbar.
4. Vote on the item
Use the Reject , Advise , and Approve buttons to record your verdict on an item. Lead assignees can view this voting data to make a final decision on each item.
Select Reject for poor items that do not meet the standards for testing.
Select Advise for items that will be suitable for testing after minor amendments, but are not satisfactory in their current state.
Select Approve for items that need no corrections.
Selecting a voting option opens a dialog that asks you to explain your decision. To register a Reject or Advise vote, you must provide an explanation of no more than 4,000 characters. Approve votes do not need an explanation. Select Confirm to move to the next item in the list.
The item’s breadcrumb updates to indicate that a vote has been recorded.
| Vote | Breadcrumb | Colour | Icon |
|---|---|---|---|
| Approve |  |
Green | Check |
| Advise |  |
Amber | Exclamation mark |
| Reject |  |
Red | Minus symbol |
5. Close the task
After voting on all items, you can close the Review task.
Select Return to Tasks to close the task and return to the Tasks screen.
6. Complete the task
Select Complete Task in the task details panel once you have closed the task.
This changes the task’s status to Complete.
Marking a task as incomplete
You can mark a task as incomplete if you incorrectly select Complete Task or the task needs to be worked on again.
By default, completed tasks are not shown in the Tasks list. To display completed tasks on the Tasks list, open Filter and select Show Completed.
Find and select your completed task. Select Mark as incomplete to mark the task as incomplete. The task’s status reverts to In progress.
Further reading
For more information on Review tasks, or working in other task types as an assignee, read the following articles:
- About task types
- About the Tasks screen
- About task managers, assignees, and lead assignees
- Working in an Authoring (Edit Existing Items) task as an assignee
- Working in an Authoring (Create New Items) task as an assignee
- Working in an Individual Review task as an assignee
- Working in an Item Analysis Review task as an assignee
- Working in a General task as an assignee