Item Authoring > Using media > About the Surpass media library

About the Surpass media library

All of your subject’s media (images, videos, audio files, and source material) are stored in a subject-specific repository called the media library.

This article explains the basic functionality of the media library.

What can the media library contain?

NOTE: Assistive media is added at the item level rather than the subject level. For more information, read Adding assistive media.

The media library can contain the following types of media. Follow the links to learn more about each type.

Detail	Description
Source Material	Files that candidates need to refer to when answering a question. Source material is added to the question stem and is not visible until candidates select a button. You can use the following media as source material: A DOCX file A PDF file A TXT file An XLSX file A ZIP file A custom HTML file (HTML source material) An approved webpage (URL source material) Images Audio Video For more information, read About source material.
Images	Static graphics that appear on the item. Images can be used to support question content or as decoration. Accepted file types are BMP, GIF, JPEG, PNG, and SVG. For more information, read About images.
Audio	Sound files that appear on the item. Audio can be used to support question content. Accepted file types are MP3 and WAV. For more information, read About audio.
Video	Audio-visual files that appear on the item. Video can be used to support question content. Accepted file types are AVI, MOV, MP4, MPEG, and WMV. For more information, read About video.
CQT Packages	Custom Question Types are ZIP files containing custom question content in Surpass. For more information, read Creating Custom Question Types.

How to find the media library

In your subject, select Media Library to open the subject’s media library.

Adding media

There are three ways to add media to the media library (plus importing custom question types).

Create Source Material

Use Create Source Material to create HTML source material and URL source material directly in the media library. For more information, read Creating HTML source material and Creating URL source material.

Import

Use Import to upload images, video, and audio files to the media library. For more information, read Importing files to the media library.

Import Shared Resource

IMPORTANT: You must import PDFs as a shared resource in order to use the Surpass PDF viewer. For more information, read About the Surpass PDF viewer.

NOTE: HTML packages, such as animations or simulations, must be imported as shared resources.

Use Import Shared Resource to upload media you want to use on multiple items in the same test. If these items are next to each other in the test, the source material stays open as candidates move through the items.

Import Custom Question Type packages

IMPORTANT: Custom Question ZIP files are not included in Surpass as standard. If you are interested in using this functionality, speak with your Surpass Customer Success Manager. To learn more about custom question types, read Creating Custom Question Types.

Use Import Shared Resource to upload custom question type packages into the media library.

Finding media

By default, media in the media library are ordered alphabetically by title. There are four ways to find media in the media library.

Search

Enter a text string in the search field to filter the visible media items based on their title.

Order

Use the Order by drop-down menu to re-order the media list alphabetically by name (Title), chronologically by the most recently updated (Last Updated), or alphabetically by file type (Type).

Filter

Use the Filter options to filter the media list.

Media can be filtered by file type, whether it is a shared resource, or has been added to items.

Managing media

Select a media item to open the media side panel, where you can edit, replace, preview, download, duplicate, and delete the selected media. For more information on how to use the side panel, read Managing media in the media library side panel.

Grouping media

NOTE: Once grouped, grouped media cannot be ungrouped. You cannot edit a media group that is currently used in one or more live items.

Select Group Media to add images or PDFs to a group. Grouped media are always delivered together.

Grouped images can be used with the high-fidelity image viewer and grouped PDFs can be used in the PDF viewer. For more information, read About the Surpass high-fidelity image viewer and About the Surpass PDF viewer.

TIP: Hold Ctrl or Shift to select multiple media items for grouping.

To choose from existing groups, select and then Add media to group.