Managing media in the media library side panel

The media library side panel lets you edit, replace, preview, download, duplicate, and delete media uploaded to the media library.

This article explains how to use the media library side panel.

In this article

Replacing media

Select  Replace to replace the selected media with another piece of media. You cannot replace any media that has been added to an item at Live status.

Previewing media

Media can be previewed at the top of the side panel. Select Preview to open the media full size in a dialog window.

Downloading media

Select Download to download the media to your device.

Editing media

The side panel contains various media details and you can edit the title, keywords, and alt text in the side panel.

Refer to the following table for more information on the available details:

Detail	Description
Title	The name of the media. NOTE: The media label displayed to candidates can be edited after the media is added to an item.
Keywords	Keywords are media-specific tags used to filter media in the media library. IMPORTANT: Keywords functionality is not available by default. If you are interested in using this functionality, speak to your Surpass Customer Success Manager. NOTE: Keywords are lower case only, and cannot be added to grouped media. Exceeding 500 keywords per subject may cause performance issues.
Alt Text	The media’s alt text.
Shared Resource	Determines whether the media is a shared resource or not. For more information on shared resources, read ‘Import Shared Resource’ in About the Surpass media library.
Media ID	The media’s unique identifier.
Filename	The media’s original filename. NOTE: Individual filenames are not listed for grouped media.
File Size	The media’s file size, in MB. NOTE: Individual (or the total) file sizes are not listed for grouped media.
Dimensions	The image’s dimensions in PX. NOTE: Dimensions are only listed if the media is an image.
Last Updated	The date the media was last updated, in DD.MM.YY (HH:SS) format (localised).
Referenced By	The name of all items the media is currently added to. TIP: Hover over the item name to display the corresponding item’s unique identifier. IMPORTANT: Referenced by functionality is not available by default. If you are interested in using this functionality, speak to your Surpass Customer Success Manager.
Version	The custom question’s version number. NOTE: Version is only listed if the media is a Custom Question Type package.

Duplicating media

Select Duplicate to duplicate the media.

The duplicated media has a numbered suffix added to its title, for example Calella De Palafrugell(2).

Deleting media

Select Delete to delete the media.

Select Confirm to confirm deletion.