About the Item Lists screen

The Item Lists screen displays all item lists created in your instance that you have access to.

This article explains how to navigate the Item Lists screen, including how to create and edit item lists.

In This Article

Navigating to the Item Lists screen

To view the Item Lists screen, go to Item Authoring > Item Lists.

About the Item Lists grid

The Item Lists grid displays all item lists in your instance you have access to. Standard item lists are indicated by the following icon: . Subject master lists are indicated by the following icon:

By default, the data in the Item Lists screen is ordered by the most recently created item lists. The table displays the following information:

Column	Description
Item List Name	Displays the name of the item list.
Parent Subject	Displays the item list’s parent subject.
Item Count	Indicates the total number of items in the item list.
Owner	Displays the owner of the item list.
Publish	Indicates whether the item list is published.
Date Created	Displays the date on which the item list was created.
Reference	Displays the item list’s unique alphanumeric reference code.

Select Delete to delete an item list. You can see your deleted item list in the Recycle Bin, where you can restore or permanently delete item lists.

Finding item lists

You can use the search bar and filter options to find item lists.

Filter Options	Description
Free text search	Search for your item list using the free text search bar.
Order	Select Order by and choose from the following options: List Name – Search for item lists in alphabetical order. Date Created – Search for the most recently created item lists. Owner – Search for item list owners in alphabetical order.
Filter	Select Filter and choose from the following options: All Lists – Search for all item lists. Subject Master Lists – Search for subject master lists. Standard Lists – Search for standard item lists. Lists Owned by Me – Search for item lists created by you. Listed Owned by Others – Search for item lists created by other users.

Creating an item list

Select Create Item List in the Item Lists screen to create a new item list from a CSV. For more information, read Creating an item list from the Item Lists screen.

Viewing an item list

Select an item list in the Item Lists screen to view and edit the items in that list.

You customise and filter your existing item list, as well as add items to new or other existing item lists. For more information, read the Managing an item list and Adding items to lists in the Item Lists screen articles.

You can also move items to other subjects and share items with subject master lists from the Item Lists screen. For more information, read Moving items to another subject from the Item Lists screen and Sharing items with subject master lists from the Item Lists screen.